Workplace optimization: Practical tips for a more effective structure

A well-structured workplace, with a clear division of tasks, responsibilities, and authorities, is essential for the smooth running of work processes. This article provides practical tips to contribute to an effective organizational structure and to promote smooth collaboration between departments.

1. Know and understand your role

 It is crucial that you know and understand your tasks, responsibilities, and authorities.

  • Ask for clarification: If you are not sure what is expected of you, ask your supervisor for clarification.
  • Ensure role alignment: Make sure your understanding of your role matches the expectations of your supervisor and team.

2. Make and respect clear agreements

Clear agreements are the foundation of effective collaboration.

  • Be proactive in communication: Take the initiative to make agreements about who does what and when.
  • Stick to your agreements: Reliability is crucial; do what you have promised within the agreed time.

3. Actively work on collaboration

Collaboration between different departments is important for the success of the organization.

  • Look for common goals: Identify goals shared by multiple departments and work together to achieve them.
  • Be open to feedback: Be receptive to feedback from colleagues in other departments to improve processes.

4. Be flexible in your approach

Flexibility is important in a dynamic work environment.

  • Adapt to changes: Be willing to change your approach if the situation calls for it.
  • Offer support when needed: Be ready to help colleagues if it contributes to achieving common goals.

5. Continue to develop yourself


Personal development contributes to the growth of the organization.

  • Look for training opportunities: Take advantage of training and courses to improve your skills.
  • Share your knowledge and experiences: What you learn can also be valuable to your colleagues and the organization as a whole.


A well-structured workplace requires the commitment of all employees. By understanding your role well, making clear agreements, and actively working with colleagues, you contribute to an efficient and enjoyable work environment. Remember that your contribution is important for the success of the entire organization.

Your well-being is our priority!

At our organisation, you are never alone. Whether you have something on your mind, a question or just need a listening ear, you can always make a report anonymously or contact HR or a confidential advisor. You can do this via the menu in the Bevoy app. Because your well-being is our priority!